Citizens' Charter

GENERAL

I. Certificate of Identification (COI):

Certificate of Identification is issued to the citizens of the state as a proof of being domicile of the state. This certificate is a mandatory document for availing permanent government job opportunity, land transaction and any kind of service from the government in the state. The Certificate of Identification is issued to the citizens of Sikkim who

1. is the son/wife/daughter whose name is recorded in original Sikkim Subject Register.
2. is grand-son/brother from same father whose name is recorded in original Sikkim Subject Register.
3. possesses agricultural landed property in any rural area of the State.
4. whose Father/Husband is in Possession of the Indian citizenship Certificate
5. who is continually in regular Service of the government of Sikkim since December 31 1969.
    • Bank Receipt(BR): Rs 100/-
    • Required documents: (Attested/Certified)
            1. Application in prescribed format 2. SSC/ COI of guardian
            2. Copy of parcha of the applicant / guardian (If applying on the basis of Landed Property)
            3. Proof of Age: § Birth Certificate § School Certificate § Age Certificate
            4. Unmarried Certificate (three months validity) in case of unmarried women
            5. Marriage Certificate‐ in case of married women from outside the state
            6. Appointment order/Pension Book (if applying on the basis of regular Govt. Employment)
            7. Death Certificate of Guardian (in case of death)
            8. Proof of nationality (In case of married women)
            9. PP sized photographs
                ‐ Applicant
                ‐ 4 nos Guardian
                ‐ 1 no
    • Download Form: Click........

II. Schedule Tribe (ST)/ Schedule Caste (SC) Certificate

    • Bank Receipt(BR): Rs 50/-
    • Required Documents: (Attested/Certified)
        1. Application to be submitted in Duplicate
        2. Two(2) Passport size photographs
        3. Sikkim Subject Certificate/ Certificate of Identification / Citizenship Certificate
        4. Birth Certificate/Panchayat report to certify the name of father & Caste/ Tribe
       5. School Certificate indicating name of father and exact date of birth of children entered in register on admission to school in  support of father's S.S.C
        6. Panchayat verification report/ Report from Area MLA
    • Download Form: Click........

III. Other Backward Caste (OBC)/Most Backward Class (MBC) Certificate

    • Bank Receipt(BR): Rs 50/-
    • Required documents:  (Attested/Certified)
         1. Application in prescribed format
        2. Sikkim Subject Certificate/ Certificate of Identification
        3. Income Certificate
        4. Birth Certificate
        5. Panchayat report to certify the name of father and caste
        6. Affidavit in the prescribed format (To determine whether the applicant falls under Creamy layer)
        7. Two(2) passport size photograph
     • Download Form: Click.....

IV. Employment Card

    • Bank Receipt (BR): Rs 100/-
    • Required Documents: (Attested/Certified)
        1. Application in prescribed format
        2. Sikkim Subject Certificate/ Certificate of Identification / Citizenship Certificate
        3. Highest educational qualification certificate
        4. Birth Certificate/School Certificate (for birth proof)
        5. OBC/MBC certificate. For SC/ST applicants, COI/SSC is sufficient
        6. Two(2) nos. of passport size photograph
    • Download Form: Click.....

V. Unmarried certificate

    • Bank Receipt(BR): Rs 50/-
    • Required Documents: (Attested/Certified)
        1. Application in prescribed format
        2. Sikkim Subject Certificate/ Certificate of Identification / Citizenship Certificate/voter’s card of applicant or father
        3. Birth Certificate/School Certificate
        4. Recommendation from the concerned Panchayat /Councilor
        5. Affidavit by the applicant or by the parent of the applicant
    • Download Form: Click....

VI. Birth Certificate verification

    • Bank Receipt (BR): Rs 50/-
   • Required Documents: (Attested/Certified)
        1. Sikkim Subject Certificate/ Certificate of Identification / Citizenship Certificate
        2. Panchayat Recommendation
        3. Electoral card
        4. School certificate
        5. Immunization Card or hospital Discharge Certificate
    • Download Form: Click....

VII. Death Certificate verification

    • Bank Receipt (BR): Rs 50/-
    • Required Documents: (Attested/Certified)
        1. Sikkim Subject Certificate/ Certificate of Identification / Citizenship Certificate
        2. Panchayat Recommendation
        3. Police Report
        4. Certificate of medical action, if any
    • Download Form: Click...

VIII. Income Certificate
    • Sikkim Subject Certificate/ Certificate of Identification / Citizenship Certificate
    • Affidavit in the prescribed format
    • Bank Receipt

IX Senior Citizenship Certificate

    • Sikkim Subject Certificate/ Certificate of Identification / Citizenship Certificate/Voter ID Card of applicant
    • Age proof
    • Bank Receipt

REVENUE

I. To issue duplicate Map/Parcha

    • Bank Receipt : Rs 50/-
    • Required Documents: (Attested/Certified)
        1. Sikkim Subject Certificate/ Certificate of Identification / Citizenship Certificate/Voter ID card
        2. FIR filed with the police for the loss of original ROR (Parcha)
        3. Latest Land Revenue Receipt
    • Download Form: Click....

II. Mutation on inheritance

    • Bank Receipt : Rs 500/-
    • Required Documents: (Attested/Certified)
        1. Proof of death of the land owner (Death Certificate/ Panchayat Recommendation/ Councilor Recommendation)
        2. Parcha of the land to be mutated
        3. Sikkim Subject Certificate/ Certificate of Identification / Citizenship Certificate
       4. Partition Deed(Optional)
       5. Spot inspection Report

III. Mutation on Registration

    • Bank Receipt : Rs 50/-
    • Required Documents: (Attested/Certified)
        1. Sale deed/Gift deed document
        2. Original Parcha of the Seller/Donor along with an attested copy of the same.
        3. Sikkim Subject Certificate/ Certificate of Identification / Citizenship Certificate
        4. Khazana receipt
        5. Report of concerned Amin

IV. No Landed Property Certificate

    • Bank Receipt : Rs 50/-
    • Required Documents: (Attested/Certified)
        1. Sikkim Subject Certificate/ Certificate of Identification / Citizenship Certificate
        2. Recommendation of Area MLA/Panchayat
        3. Report of Amin Section
        4. Affidavit in standard format
    • Download Form: Click....
    • Download Affidavit: Click.....

V. Non-Encumbrance Certificate

    1. Application along with Bank Receipt of Rs.50/‐
    2. Copy of Parcha
    3. Verification Report of concerned Revenue Surveyor
    4. Khazana Receipt
    5. Download Form: Click.....

VI. Property Certificate

    1. Application along with Bank Receipt of Rs.50/‐
    2. Copy of Parcha
    3. Khazana Receipt

VII. Search Certificate

    1. Application along with Bank Receipt of Rs.200/‐
    2. Copy of land parcha and Sale Deed Document if the land is not an ancestral property
    3. Khazana Receipt
    4. Download Form: Click....

REGISTRATION

I. Sale Deed- Required documents

    • Two copies of Sale Deed fully filled and duly signed by the Seller
    • Spot verification Report from the Amin Concerned
    • Parcha of the land being sold
    • SSC/COI of both the Buyer and the seller

2. Mortgage Deed- Required documents
    • Original parcha of the land being mortgaged
    • Attested copy of the Pnoto ID Proof of the Mortgager
    • NOC from family members • Bank Challan

3. Lease Deed- Required documents
    • Two copies of lease deed duly signed by the Lessor & Lesse
    • Spot verification report from the Amin concerned
    • Attested copy of the Parcha of the land being leased
    • SSC/COI of both the Lessor & Lesse

4. Will - Required documents
    • Sealed cover containing the will, with the name of the Depositor,, His/her address and nature of Instrument written on the cover
    • SSC/COI/Voter card
    • One passport size photograph
    • BR/Challan

5. Firms- Required documents
    • Particulars of the Firm and the Proprieter in the prescribed format (2 copies)
    • Attested copy of SSC/COI/Voter card
    • Attested copy of valid Trade license
    • Bank Receipt
    • SSC/COI/Voter card

6. Agreements- Required documents
    • Attested copy of Photo ID of all the parties to the agreement
    • Bank Receipt

7. Adoption Deed- Required documents

    • Attested copy of SSC/COI/Voter card of the applicant
    • Proof of residence of the applicant
    • Recommendation of the ward Panchayat/Counsilor/Area MLA
    • NOC of the biological parents of the child being adopted
    • Affidavit of the applicant (in case the child is an orphan
    • Citizenship proof of the child being adopted
    • Bank Receipt

NATURAL CALAMITY

TYPE OF CALAMITY REQUIRED DOCUMENTS
House damage Application for grant of relief along with verification of concerned RS and Panchayat in prescribed format
Crop Damage Application for grant of relief along with verification of concerned VLW and Panchayat in prescribed format
Fire Application for grant of relief along with verification of RS, POLICE or FIRE SERVICE, concerned Panchayat in prescribed format
Livestock Application for grant of relief along with verification of concerned STOCKMAN (AH&VS) and Panchayat in prescribed format
 

LAND ACQUISITION

• Procedure

1. Preliminary Survey
2. Notice issued to concerned land owners
3. Receipt of Form A Rule 3 from Acquiring Agency
4. Submission of draft of Notification u/s 4(1) of Land Acquisition Act‐I,1894 to the Head Office and publication of the Notification in the Government Gazette by the Secretary LR&DMD
5. Public Notice issued u/s 5’A’
6. Submission of draft of Declaration u/s 6 of Land Acquisition Act‐I,1894 and publication in the Government Gazette by the Secretary, LR&DMD
7. Request of Order of Acquisition and approval of the Government for the acquisition
8. Survey and demarcation of the proposed land for acquisition
9. General Notice Clause (I)&(II) and (III)& (IV) u/s 9 of the Land Acquisition Act‐I,1894
10. Hearing of Claims and Objections from parties upon the proposed land to be acquired
11. Submission of draft of Award Declaration u/s 11 of the Land Acquisition Act‐I,1894 and approval of the Government
12. Disbursement of Compensation
13. Handing and taking over of land between the acquiring agency and the landowners
14. Mutation of acquired land and issue of Parcha

SUKUMBASI- LAND BANK SCHEME


The State Government has initiated the Land Bank Scheme vide Notification no.388/LR dated 13.08.1997.

 Eligibility condition: Sukumbasi claiming the land under the Scheme shall fulfill the following eligibility conditions:
(i) he/she must be a head of the family of a Below Poverty Line household;
(ii) he/she shall hold a Sikkim Subject Certificate or Certificate of Identification;
(iii) he/she must not own any landed property registered in his/her name; the above condition shall however be relaxed in the case of a person declared by the Government as displaced by disaster and has no land to build his/her dwelling house;
(iv) there should not be any inheritable landed property in his/her father’s name.

Required Documents:
1. No landed Property Certificates” from the concerned Revenue Supervisors,
2. Sikkim Subject Certificate / Certificate of Identification,
3. Panchayat recommendation and
4. a copy of the Parcha of the proposed seller of the land.

Procedure:
1. Applications are received in the prescribed format along with “No landed Property Certificates” from the concerned Revenue Supervisors, Sikkim Subject Certificate / Certificate of Identification, Panchayat recommendation and a copy of the Parcha of the proposed seller of the land.
2. Verification of the application is made by the Office of the Deputy Director (L/R) /Concerned Head Supervisor.
3. Thereafter, applications received for a particular fiscal year are compiled.
4. The names of the applicants are enlisted and forwarded to the Secretary, LR&DMD for financial sanction and approval.
5. After the required fund has been sanctioned, the list of beneficiaries is sent back to the District office.
6. Allotment orders are prepared and issued by the District Collector to the beneficiaries either during the Janata Melas or from the Office of the District Collector itself
7. Once land has been identified by the beneficiary and the seller of the land agrees to the transaction, the registration process is carried out as per the norms. Approval of the District Collector is taken for final registration of the land under the Land Bank Scheme.